Accounts Payable Automation

Accounts payable automation in Pulsify streamlines how invoices are captured, coded, validated, approved, and prepared for accounting systems like Xero and MYOB. Built for Australian bookkeepers and finance teams, Pulsify automates the most time-consuming parts of AP while applying judgment-based controls to prevent errors before they reach the ledger.

What this does

Accounts Payable Automation in Pulsify replaces manual, fragmented AP processes with a single, structured workflow.

It enables teams to:

  • Centralise invoice intake from suppliers

  • Automatically process and code invoices with accounting context

  • Validate data and identify exceptions early

  • Route invoices through approval workflows

  • Prepare accurate invoices for sync to accounting systems

This reduces manual handling, rework, and month-end pressure.

How it works

Pulsify automates accounts payable by combining AI-driven processing with rule-aware validation and workflow controls.

At a high level:

  • Invoices are captured through a single intake workflow

  • Line items are interpreted and coded automatically

  • Validation checks are applied to detect discrepancies

  • Exceptions are flagged for review when confidence is low

  • Approval workflows ensure proper authorisation

  • Approved invoices are prepared for sync to Xero or MYOB

Each step builds on the previous one, ensuring accuracy without slowing teams down.

Judgment-based AP Automation

Traditional AP automation tools focus on extraction and rules. Pulsify goes further by applying judgment-based automation across the entire AP workflow.

This means the system evaluates:

  • Historical coding and approval patterns

  • Confidence in extracted and coded data

  • Whether invoices align with prior behaviour

  • Whether exceptions require human attention

Routine invoices move through automatically.
Unusual or higher-risk invoices are escalated before posting.

This balances speed with control.

Core capabilities included

Accounts Payable Automation in Pulsify includes:

  • Invoice Processing Automation
    Centralised intake and interpretation of supplier invoices.

  • Automated Line-Item Coding
    Granular coding of invoice line items using historical context.

  • Validation & Exception Review
    Early detection of errors, discrepancies, and anomalies.

  • Approval Workflows
    Structured approvals with visibility and auditability.

  • Purchase Order Matching
    Verification of invoices against approved purchase orders.

  • Multi-Entity Workflows
    Consistent AP processes across multiple entities.

Together, these capabilities replace disconnected tools and manual checks.

Who it’s for

Pulsify is designed for:

  • Businesses purchasing goods and inventory, not just services

  • Teams managing invoices tied to quantities, unit pricing, and deliveries

  • Organisations where purchase orders drive inventory intake and cost of goods

  • Multi-entity groups sharing suppliers and purchasing workflows

  • Finance teams responsible for preventing over-billing on physical goods

It is especially valuable where inventory accuracy, cost control, and reconciliation between purchasing and invoicing are critical.

Integrations

Accounts Payable Automation in Pulsify integrates directly with:

  • Xero

  • MYOB

Invoices are synced only after processing, validation, and approval, reducing corrections inside the accounting file.

FAQs

Is this more than invoice capture?
Yes. Pulsify automates the full AP workflow, not just data extraction.

Does this replace manual checks?
It reduces them significantly. Manual review is reserved for exceptions and low-confidence scenarios.

Is this suitable for Australian GST workflows?
Yes. Pulsify is built specifically for Australian invoices and GST requirements.

Can this scale as invoice volume grows?
Yes. Accounts Payable Automation in Pulsify is designed to scale without increasing manual effort.