Automated Line-Item Coding

Automated line-item coding in Pulsify uses AI and historical accounting context to automatically code individual invoice line items with accuracy and consistency before syncing to Xero or MYOB. Unlike header-level coding or rule-only systems, Pulsify applies judgment at the line-item level, reducing manual review and preventing downstream reconciliation issues for Australian bookkeepers and finance teams.

What this does

Automated Line-Item Coding assigns accounting codes to each individual invoice line, not just the invoice total.

It enables teams to:

  • Automatically code multi-line invoices at a granular level

  • Apply consistent chart-of-accounts coding across suppliers

  • Handle mixed tax treatments within a single invoice

  • Reduce manual line-by-line data entry

This ensures invoices are coded correctly before approvals or posting.

How it works

Pulsify combines AI models with historical accounting behaviour to determine how each line item should be coded.

In practice:

  • Invoice line items are identified and structured

  • Historical coding patterns are analysed by supplier, description, and account usage

  • Context such as entity, tax treatment, and prior decisions is applied

  • A confidence score is assigned to each coded line

  • High-confidence lines proceed automatically; low-confidence lines are flagged for review

The result is consistent, explainable coding that improves over time.

Judgment-based line-item decisions

Line-item coding often requires judgment, not just pattern matching.

Pulsify evaluates each line item based on:

  • How similar items have been coded previously

  • Whether descriptions align with expected accounts

  • Whether tax treatment matches historical behaviour

  • Whether pricing or quantities deviate from normal ranges

This allows the system to distinguish between:

  • Routine, repeatable line items

  • Unusual or exception-prone entries that require human review

Coding decisions are made before data reaches your accounting system.

Common coding scenarios handled

Automated Line-Item Coding is designed for real-world invoice complexity, including:

  • Invoices with multiple expense categories

  • Mixed GST and non-GST line items

  • Freight, surcharges, and ancillary costs

  • Supplier invoices with inconsistent descriptions

  • Matching to PO lines

  • Line items that previously required manual overrides

These scenarios are handled during processing, not discovered at month-end.

Who it’s for

This feature is ideal for:

  • Bookkeepers handling high invoice volume

  • Accounting firms managing multiple clients

  • Finance teams processing complex supplier invoices

  • Businesses with detailed expense breakdowns

  • Multi-entity organisations requiring consistent coding

It is especially valuable where accuracy matters more than speed alone.

Integrations

Automated Line-Item Coding integrates directly with:

  • Xero

  • MYOB

Line-level coding is applied before invoices are synced, reducing rework inside the accounting file.

FAQs

Is this based on rules?
No. Pulsify does not rely solely on static rules. Coding decisions are based on historical patterns, context, and confidence scoring.

Can I still review or override line items?
Yes. Any line item can be reviewed or adjusted before approval or posting.

Does this work with GST-inclusive invoices?
Yes. Automated Line-Item Coding in Pulsify is built for Australian GST scenarios, including mixed tax treatment.

Does accuracy improve over time?
Yes. The system continuously learns from confirmed coding decisions.