Free Supplier Statement Generator

Create professional, supplier statements in minutes.
No account needed.

What is a Supplier Statement?

A supplier statement - also called a statement of account - is a document sent by a supplier to a customer summarising all transactions over a given period. It lists every invoice issued, payment received, and credit note applied, shows the running balance after each transaction, and breaks down what is outstanding by age.

It is not a demand letter. It is a routine accounts receivable tool that keeps both parties aligned on what is owed and when it is due - and gives the customer's AP team everything they need to reconcile their records without picking up the phone.

Why Suppliers Send Statements Regularly

In construction and trade, a single customer might have five open invoices across three different jobs, a partial payment from last month, and a credit note from a returned delivery - all sitting in their AP queue. Without a statement, it is easy for things to slip, get misapplied, or quietly age into a dispute.

Sending a monthly statement of account tells your customer exactly where they stand. It reduces the chance of invoices being overlooked, gives you a paper trail if a payment is ever contested, and signals that you are running a professional operation that keeps close tabs on its receivables.

For businesses on payment terms - Net 30, Net 60, or progress-based - a regular statement is the simplest way to keep cash flow predictable without having to chase individual invoices one by one.

How to Use This Tool

  1. Enter your business details and ABN

  2. Add your customer's name and contact

  3. Set the statement date and period

  4. Add each transaction - invoices, payments received, and any credit notes

  5. The aging summary and running balance calculate automatically

  6. Download as PDF and send to your customer


Taking Receivables Further with Pulsify

This tool works well for sending a one-off statement. But if you are managing multiple customers, chasing overdue invoices, and trying to keep your receivables reconciled against jobs in Xero - that is where manual statements fall short.

Pulsify gives you full visibility over your AP cycle. Approval workflows, payment validation, fraud controls, and two-way Xero sync, built for Australian construction and trade businesses.